✦ LEGAL

Privacy Policy

Last updated: October 15, 2026

1. Introduction

This Privacy Policy applies to information collected by Green Notary Solutions (“we,” “us,” or “our”) through this website, our scheduling page, phone and email, and our mobile and Remote Online Notarization services. By using our website or services, you agree to the practices described here.

2. Information We Collect

Depending on how you interact with us, we may collect:

Contact details such as your name, phone number, and email address when you fill out a form, book an appointment, call, or email us.
Appointment details such as the appointment location, number of signers, preferred time, and the type of document you need notarized.
Notarization information such as the documents presented and the identification used to verify a signer, as required to perform a notarization.
Billing information needed to quote and collect payment for our services.
Technical information such as your browser, device, and pages viewed, which our website and third-party tools may collect automatically.

3. How We Use Your Information

We use the information we collect to:

Respond to your questions and provide quotes.
Schedule, confirm, and complete your appointment.
Perform notarizations and keep the records the law requires.
Process payments and keep business records.
Improve our website and services, and keep them secure.
Comply with legal obligations.

4. Notarial Records & Identification

Notarization involves reviewing identification and, in some cases, keeping records of the notarial act. Where Florida law requires it, we keep records of notarizations, and Remote Online Notarization sessions are recorded and retained as the law requires. We use this information only to perform and document the notarization and to meet our legal duties.

5. How We Share Information

We do not sell your personal information. We share it only when needed:

With service providers that help us run our business, such as scheduling, email, website hosting, payment, and secure video platforms.
When the law requires it, such as to respond to a lawful request from a court or government agency.
With your consent, or at your direction.

We do not share the contents of your documents except as needed to complete the notarization or as the law requires.

6. Third-Party Services

Our website uses or links to third-party services, including Calendly for scheduling, Google Maps for our service-area map, and social media sites such as Facebook, LinkedIn, and Instagram. These services collect and use information under their own privacy policies, and we encourage you to review them.

7. Cookies & Analytics

Our website and the third-party tools it uses may place cookies or similar technologies on your device to make the site work, remember preferences, and understand how the site is used. You can control or delete cookies in your browser settings. Blocking some cookies may affect how parts of the site, such as scheduling, work.

8. Data Security

We use reasonable administrative and technical measures to protect your information and treat your documents as confidential. No method of storage or transmission over the internet is completely secure, so we cannot guarantee absolute security.

9. Data Retention

We keep personal information for as long as needed to provide our services, resolve questions, and meet legal and record-keeping requirements, including Florida notary rules. When information is no longer needed, we delete or de-identify it.

10. Your Choices & Rights

You may contact us to ask what personal information we hold about you, to correct it, or to ask us to delete it. We may need to keep certain notarization records where the law requires, and we may need to verify your identity before acting on a request.

You can opt out of non-essential email or text messages at any time by telling us. Depending on where you live, you may have additional privacy rights under state law.

11. Children’s Privacy

Our website and services are intended for adults. We do not knowingly collect personal information from children under 13 through our website. If you believe a child has given us personal information, please contact us and we will delete it.

12. Changes to This Policy

We may update this Privacy Policy from time to time. The updated version will be posted on this page with a new “Last updated” date.

13. Contact Us

Questions or requests about this Privacy Policy? Contact Green Notary Solutions at +1 (813) 212-9671 or deonta@greensnotarysolutions.com. We are based in Ruskin, Florida.

Questions About Your Privacy?

We’re happy to answer any question about how we handle your information.